HOW TO PLAN YOUR DAYS AND WEEKS FOR MAXIMUM PRODUCTIVITY
How to be a daily weekly planner for Maximum Productivity
Just like the New Year, the new week usually brings new opportunities-an opportunity to work harder and get better than the previous week. However, most people will eventually give up in the middle of the week. Life hits them so hard, they decided to stop trying, hoping to be kinder to them next week. If you don't spend some extra time planning your days and weeks, this may be your situation. Then you will eventually feel pressure, not because you have a lot of work, although sometimes it is, but because you feel that everything is hitting you at the same time.
Six signs for productive day schedule
Before entering a complex plan, you must understand the difference between busy and efficient. The following signs can help you understand if you are a productive person:
- You always set your goals and achieve them. This does not mean that you have to complete every goal, but that you must continue to achieve most of them.
- You cannot be distracted from the task at hand. In today's world, there is always something buzzing or ringing. If you have mastered the art of overcoming distractions, then you are a productive person.
- You can meet most deadlines. This is the opposite of a situation where you forget the deadline and finally complete the task at the last minute.
- On most days, you can get enough sleep. The operating word here is "get a good night's sleep". Of course, you sometimes need to work all night long or work late at night. If you work hard to make such a day rare, it will be the best.
- You are agile in the face of challenges. Productivity does not mean that everything will be as you wish. This means that when they don't, you should be able to turn around and pick up the next thing.
- You can ask the people around you for help. Again, being efficient does not mean that you have to bear all the burdens yourself. You should be able to ask for help when you encounter difficulties or feel frustrated.
Tips on how to plan your day
1. Obtain a task management system
A task management system is any system that allows you to plan all the tasks at hand and allocate enough time for each task. Most people are most familiar with methods such as to-do lists and Excel tables, in which they write down all the things that must be done and check the completed items as the day passes.
One of the most popular task management systems is Getting Things Done (GTD) in David Allen's book. David's view of planning a day is that the more things you think about, the harder it is for you to distinguish between what is urgent and what is important. Whether you agree with this philosophy or not, here are some basic principles you can learn from and apply when planning a week:
- Once something appears in your mind, capture it immediately. You can write it on your phone, notebook, or notepad on the refrigerator. This will ensure that you will not forget and you will free up time to focus on other things.
- Determine the nature of your task. Distinguish what is long-term, what is short-term, and what needs immediate attention. This will help you become more efficient because you will allocate your time more wisely.
- Organize yourself. Place calendar reminders, notes, and anything else you need to make sure the task goes smoothly.
- Always make sure you set aside time to review your day and week. This will help you find problems before they occur and get rid of anything that doesn't work.
- Don't forget to ask for help from those around you. Asking for help ensures that you are not overwhelmed.
< Plan your time to plan your week
Not all days and times are ideal times for planning a week. If you end up rushing into it on Monday morning or Friday after a long week, you may not get all the benefits from this process. You should choose a time when you are not too tired or in a hurry to do other things. This will help you to let go of your tasks and be able to mentally prepare for a new day or week.
It’s also worth remembering that the nature of your week may not necessarily reflect the situation of others. Maybe you run your own business and your working day starts on Tuesday, so you can easily plan on Monday night. You should not feel any pressure to observe the traditional Monday as the start of the week.
3. Plan your rest days
Few people remember to arrange rest days in their very busy daily and weekly schedules. The thing about planning and productivity that most people forget is that if you don't plan your rest days, you will feel exhausted and inefficient. Signs of burnout include:
- The idea of ??planning a day or a week makes you exhausted
- Symptoms such as headache and stomachache
- I feel tired all the time.
- Your output is decreasing.
Planning a break shouldn't be something you think of after you have planned everything else, but something as important as other things. You don’t need to go out for an hour a day or every weekend; even fifteen minutes will do. Planning a break will ensure that you remember to take a break and adjust to how you feel.
From all the above tips and tricks, you have seen that productivity is not a natural process. It requires a high degree of discipline and intention. Once you experience the feeling of pushing yourself and achieving your goals, you will not be satisfied with anything.